Today, the business world is experiencing an influx of data. The digital forums give rich insights into purchase patterns and consumer behavior. At the same time, analytical tools predict upcoming market trends to keep the business one step ahead. While this data can be super beneficial for the business, any idea where to store it? Conventional spreadsheets are unable to store, track, and analyze large amounts of data. Hence, entrepreneurs must switch to web-based databases.
Beyond the apparent benefits of storing tons of data, a web-based database improves access to information. It brings your database on an online platform, which means you can access vital information from anywhere worldwide. Additionally, the web-based database enables information sharing. You can send and receive files from employees and managers, speeding up the workflow in organizations.
If you have been looking for optimal data storage solutions, consider moving your database online. Here we are highlighting five benefits of having a web-based database for your business.
1. Customizable & Flexible
Do you have to manage large files daily? Are your projects disorganized and cluttered? Having a lot of files saved on the desktop can make things quite confusing for the users. With the web-based database, you can structure everything as per your requirements. Whether you want to manage products, maintain financial records, or file employee data – the online database is super flexible and customizable. The software adjusts to users’ requirements, provides unlimited rows, and integrates with other applications.
Moreover, you can create customized plugins in the database because it supports all third-party plugins. For instance, if you want to restore or backup data, you can install an external plugin in the database. You can also sort and access the web-based data as per your requirements, using the software’s search abilities. Alongside helping you find information, it can significantly improve productivity levels in the workplace.
2. Collaborative Access
The rising trend of remote work and virtual offices creates a need for tools that foster collaboration from anywhere in the world. The web-based database is opening doors to collaboration. Employees can work on projects together without swapping files with each other. It provides a platform where workers can add information and make changes online. Hence, team members can utilize critical data from multiple devices and computers at any time, improving business efficiency.
Additionally, collaborative access enables information sharing across the organization. The managers can share reports and financial statements with business executives to throw light on the company’s performance. Similarly, they can share data with investors to update them about profitability and dividend payouts. However, while sharing the files, make sure to restrict access to data. You have to control who can edit, add, and delete data as per the business rules.
3. Data Security
The only drawback of working and storing data online is security issues. However, with web-based data solutions, entrepreneurs can prevent all cyber threats. The servers leverage end-to-end encryption and firewalls that can detect can remove spam content before it spreads throughout the database. Likewise, it comprises web application firewalls that protect data from malicious bots and external networks. It also prevents backdoor attacks and security risks arising from data breaches.
Moreover, the web-based database secures the inputs with CAPTCHA. It protects the database from bots spamming your database with advertisements. You can install a secure socket layer between the web server and the visitor’s browser for additional protection. These proactive measures will combat cyberattacks, keeping all the confidential information safe and secure.
Without an online database, entrepreneurs have to rely on hardware servers to increase the operational costs significantly. You have to file necessary documents, save extra copies for backup, and install protective firewalls to prevent data breaches. Alongside being inefficient and time-consuming, such practices exhaust resources. However, you can overcome these problems by integrating a web-based database. It lowers costs by pooling resources and utilizing a shared infrastructure.
From customer information, financial data to marketing details – you can find everything in one place. Also, the web-based storage solutions have minimal upfront costs; you can pay as you go with web-based databases weekly or yearly. Besides this, entrepreneurs don’t have to keep servers, networks, or experts because of minimal hardware and power usage, further reducing costs.
5. New Upgrades Installation
After some time, every software and application becomes vulnerable to security threats. The hackers understand the dynamics and make every possible effort to break into the systems. Unlike conventional databases, web-based data solutions release frequent updates to fix bugs and security threats. The developers closely monitor the system to identify weak points and ensure none of the data gets compromised.
Moreover, the regular upgrades keep the system up to date with the latest technological innovations. With every new update, you will come across a new feature and button to foster the data management process. Do you know the best part? Whether you have a self-hosted open-source or premium database – the updates are always free of cost. Thus, you can take advantage of additional features without spending a penny.
Undeniably, integrating data storage solutions in the business is the first step towards automation. You have to look for software that accommodates massive volumes of data to ensure effective data management. Besides data storage, the web-based database offers multiple benefits. It enables data sharing, provides top-notch security, and offers customizable features to business owners. Best of all, these data solutions don’t cost an arm or leg. Most of them have a subscription cost of $4 per month, while others are free of charge.